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Principal: Sandy Adams
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2009-2010 SBDM Council Minutes Julius Marks Elementary SBDM Council Minutes October 20, 2009
Attending Principal Sandy Adams, Mrs. Ambrose, Mrs. Stuckey, Mrs. Lanham, Mrs. McDonald, Mrs. Cowen, Mrs. Kubiak and Ms. Littrell attended the meeting. The meeting began at 4:03 p.m. and concluded at 4:40 p.m. These minutes are submitted by Cheryl Young, SBDM Secretary. Materials and items referred to in this report are kept in the official packet for SBDM Council. See office for details/copies.
Review of Agenda The SBDM Council members reviewed the October agenda and made the following change: the Achievement PowerPoint was moved to the November meeting. The council then approved the agenda items by consensus.
Review/Approval of Minutes of Last Meetings Mrs. McDonald made the motion to approve the minutes from the September 16th meeting with the following changes: under Student Engagement change “cooperation” to “cooperative” and under Super Council Sign-ups change “thanks” to “thanked” and to approve the minutes from the SBDM Special Meeting minutes (September 23rd) as written . Mrs. Lanham seconded the motion. The motion passed, the council approved by consensus.
SCIF Budget The SCIF budget was presented for review. Mrs. Ambrose made the motion to accept the budget as presented and Mrs. Stuckey seconded the motion. The motion passed, the council approved by consensus. Principal Adams informed the council that the rollover funds should be reflected in the November, 2009 SCIF budget.
Third Grade Report Card Mrs. Jamie Kubiak presented to the council proposed changes to the current third grade report card. The requested changes are a result of the math curriculum change to Everyday Math. The revised math portion of the report card will reflect the following categories for reporting student progress: Number Sense – Algebra, Computation, Money, Time, Data Analysis and Probability, Multiplication and Division, Fractions and Decimals, Measurement and 2D and 3D geometry. In addition under the Assessment Scores section of the report card on grade level scores will be included for these assessments: Oral Fluency Test, MAP Assessment – Reading & Math, and the MST. In addition full names for the assessments will be used to clarify each test. Mrs. Ambrose made a motion to approve the revised third grade report card and Mrs. McDonald seconded the motion. The motion passed, the council approved by consensus.
Fall Advisory Committee Report – Title I Ms. Amy Littrell, Title I coordinator, made her fall report to the council. Julius Marks’ Title I allocation for 2009-2010 was $168,608 which paid for 2.9 classroom and intervention teaching positions, professional development, instructional supplies, and supplemental instructional materials. In addition, 572 of the 606 Title I compacts have been signed and returned and the Parent Involvement policy has been distributed to all parents. All information regarding Title I at Julius Marks has been posted on the Julius Marks website.
Technology Grant Update Principal Adams reported to the council that Julius Marks received a 2009-10 FCPS technology grant to purchase 58 mini laptops, touch screen capability with webcams, as well as two portable carts for the laptops. Principal Adams extended her thanks to Cathy Collins and Cathy Cook for all the work involved in writing the technology grant. A copy of the grant was made distributed to all council members.
Staffing Update Principal Adams reported to the council that an additional special education teacher, Ms. Kay Bowman, had been funded by FCPS for Julius Marks. The additional staffing is a result of the number of caseloads covered by special education teachers. Ms. Bowman will share some of the assignments currently covered by Mrs. Banks and Mrs. Brown.
Next Regular Meeting Agenda for November 18th @ 4:00 p.m. Review of Agenda Review of Minutes Review of Financial Records Staffing
********************* Julius Marks Elementary SBDM Council Special Meeting Minutes September 23, 2009
Attending Principal Sandy Adams, Mrs. Ambrose, Mrs. Cowen, Mrs. Stuckey, Mrs. Lanham, and Mrs. McDonald attended the meeting. The meeting began at 7:33 a.m. and concluded at 7:47a.m. These minutes are submitted by Cheryl Young, SBDM Secretary. Materials and items referred to in this report are kept in the official packet for SBDM Council. See office for details/copies.
Review of Agenda The SBDM Council members reviewed the September 23rd special session agenda and the council approved the agenda items by consensus.
Approval of Arts Grant Proposal Principal Adams presented to the council for approval two 2020 Vision Arts grants written by Mrs. Murphy and Mr. Welch. One grant would bring a performance by the University of Kentucky Opera to Julius Marks students; the second grant would provide a performance by the University of Kentucky Steel Band. Mrs. Ambrose made a motion to approve the two 2020 Vision arts grants and Mrs. McDonald seconded the motion. The motion passed, the council approved by consensus.
Approval of Budget Transfer Principal Adams requested that the council approve the transfer of $7,432.18 from the Read to Achieve grant to the SCIF budget and be coded to purchase instructional materials for reading intervention. The $7,432.18 is the amount remaining from the above mentioned grant. Mrs. Adams indicated the intervention teachers would meet and select the items to be purchased. Mrs. Lanham made a motion to transfer the funds and Mrs. Stuckey seconded the motion. The motion passed, the council approved by consensus.
Use of SCIF Funds – Additional Part-Time Counselor Principal Adams consulted with the counsel regarding using SCIF 6201118 money to purchase a .2 guidance counselor at a cost of $9,600. She explained most of the funds in that code are for teacher supplies and with additional Title I funds this year those items could be purchased with Title money. In addition, Julius Marks will be receiving rollover money in November. The .2 guidance counselor will focus on students whose parents are homeless or incarcerated or students with foster parents. Mrs. McDonald made a motion to authorize the use of these funds to purchase the .2 guidance counselor and Mrs. Cowen seconded the motion. The motion passed, the council approved by consensus.
Next Regular Meeting Agenda for October 20th @ 4:00 Review of Agenda Review of Minutes Review of Financial Records Staffing
---------------------------------------------------- Julius Marks Elementary SBDM Council Minutes
September 15, 2009
Attending Principal Sandy Adams, Mrs. Ambrose, Mrs. Stuckey, Mrs. Lanham, and Mrs. McDonald attended the meeting. The meeting began at 4:05 a.m. and concluded at 4:48 p.m. These minutes are submitted by Cheryl Young, SBDM Secretary. Materials and items referred to in this report are kept in the official packet for SBDM Council. See office for details/copies.
Review of Agenda The SBDM Council members reviewed the September agenda and the council approved the agenda items by consensus.
Review/Approval of Minutes of Last Meeting: Mrs. Ambrose made the motion to approve the minutes from the August 18th meeting and Mrs. McDonald seconded the motion. The motion passed, the council approved by consensus.
SCIF Budget The SCIF budget was presented for review. Mrs. McDonald made the motion to accept the budget as presented and Mrs. Lanham seconded the motion. The motion passed, the council approved by consensus. Principal Adams informed the council that the district was providing $450.00 to each special education class this year from stimulus monies. These funds are allocated at the district level.
Request for Budget Transfer Principal Adams requested a budget transfer in the amount of $3,290.46 for the following: to cover five hours of summer pay/benefits for Mrs. McKee to work summer registration day; to cover substitute pay and benefits for Nancy Barrier to work three extra days at the beginning of the school year to cover Mrs. Volland’s school responsibilities while she is on maternity leave; to transfer funds to the appropriate codes to pay for supplemental duties for Cathy Collins as the STC (funds moved from certified to classified); and transfer funds from 0601 (supplies) to establish a correct code 0642 (periodicals and newspapers) to cover classroom subscriptions for Ambrose, Bottom and Salyer. (These subscriptions are paid for from each teacher’s classroom fee money.) Mrs. Ambrose made a motion to approve the budget transfer and Mrs. Lanham seconded the motion. The motion passed, the council approved by consensus.
Request to Authorize Budget Transfer for $1,000 or Less Principal Adams requested the council authorize her to make budget transfers from SCIF funds for up to $1,000 without council approval. Mrs. McDonald made the motion to authorize Mrs. Adams to make the $1,000 or less budget transfers and Mrs. Lanham seconded the motion. The motion passed, the council approved by consensus.
Student Engagement Principal Adams informed the Council of the academic focus for the next month or more will be student engagement. It is one of the five “E’s” of instruction. Faculty meeting time is being spent working on student engagement through cooperation learning, the use of manipulatives and activities with application to real world experiences. Principal Adams requested input from council members in the areas of instruction, climate, or culture that would help to increase student engagement and move our school forward.
Super Council Sign-up Principal Adams thanks the council members for their willingness to serve on the Super Council this school year. Mrs. Lanham reported to the council on the items covered at the September meeting. Two particular items of importance:
Next Regular Meeting Agenda for October 20th @ 4:00 Review of Agenda Review of Minutes Review of Financial Records Staffing
-------------------------------------------------------------------------------------------------------- Julius Marks Elementary SBDM Council Minutes August 18, 2009
Attending Principal Sandy Adams, , Mrs. Ambrose, Mrs. Lanham, and Mrs. McDonald attended the meeting. The meeting began at 4:02 a.m. and concluded at 4:50 p.m. These minutes are submitted by Cheryl Young, SBDM Secretary. Materials and items referred to in this report are kept in the official packet for SBDM Council. See office for details/copies. Principal Adams announced that Leslie Cowen has been elected as a teacher representative to replace Peggy McKee who is no longer at Julius Marks. Review/Approval of Agenda: Mrs. Ambrose made the motion to approve the agenda for the meeting with the following addition, add Mary Henning, second grade, as new certified staff. Mrs. Lanham seconded the motion. The motion passed, the council approved by consensus. Review/Approval of Minutes of Last Meeting: Mrs. McDonald made the motion to approve the minutes from the June 9th meeting and Mrs. Ambrose seconded the motion. The motion passed, the council approved by consensus. SCIF Budget The SCIF budget was presented for review. Mrs. Lanham made the motion to accept the budget as presented and Mrs. Stuckey seconded the motion. The motion passed, the council approved by consensus. Principal Adams requested a budget transfer in the amount of $2,412.50 to purchase Junior Great Books for accelerated fourth grade students as well as fifth grade students. Mrs. Ambrose made a motion to approve the budget transfer and Mrs. McDonald seconded the motion. The motion passed, the council approved by consensus. Staffing Principal Adams reported to the Council the following staffing information: Certified Staff: Jamie Kubiak – grade 3 Jessica Vanover – grade 3 Ashley Vaughan, grade 4 Mary Henning – grade 2 Classified Staf Elizabeth Schueneman -- .5 Instructional Assistant Whitney Lykins, --1.0 first grade math intervention Principal Adams also reported a current opening for a .5 office assistant. Interviews are being conducted at this time. Faculty Advisory Council (FAC) Principal Adams presented to the Council the membership of the Faculty Advisory Council. Members include: Julia Banks, Justin Welch, Cathy Cook, Deanna Branham and Dee Fletcher. The members were elected by their peers at the end of the 2008-09 school year. The purpose of the FAC is to help make decisions regarding school management issues (schedules, routines, etc.) The Council will meet with the principal once a month. Instructional Leadership Team Principal Adams presented to the Council the membership of the Julius Marks Instructional Leadership team. Members include: Teri McMillan, Deanna Branham, Susan Salyer, Cathy Cook, Sarah Abbott, Dee Fletcher, Julia Banks, Lisa Stuckey and Justin Welch. The purpose of the instructional leadership team is to make informed decisions regarding curriculum and instruction and to disseminate this information back to grade level teams. The focus this year will be on student engagement through inquiry based learning. This team will present to the SBDM Council as needed. Next Regular Meeting Agenda for September 15th @ 4:00 Review of Agenda Review of Minutes Review of Financial Records Staffing
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